Job Description

Title: Accounts Payable Specialist
Company:  Biotech industry
Compensation: $60,000-$70,000 + bonus

Overview
The Accounts Payable Specialist IV plays a key role in managing day-to-day AP operations, ensuring timely and accurate processing of invoices and payments. This position supports expense reporting, assists with system upgrades, and drives process improvements across AP functions.

Responsibilities
• Process invoices (2-way and 3-way match), including complex transactions, and resolve discrepancies with business teams
• Prepare weekly payment runs and monitor GR/IR and AP aging reports
• Reconcile vendor statements and address rejected payments or banking updates
• Support ERP and Concur system testing, upgrades, and implementations
• Audit employee expense reports for policy compliance and assist with Concur inquiries
• Maintain and update Desktop Procedures and assist with audit requests
• Prepare Excel-based and ad hoc reports; assist with 1099 reconciliation and filing
• Provide backup support for AP processing during peak periods

Qualifications
• Associate’s degree in Accounting, Finance, or related field (or equivalent experience)
• 5+ years of AP or accounting experience with strong invoice processing knowledge
• Proficient in ERP systems (SAP, Coupa) and Concur
• Advanced Excel skills with strong attention to detail and organization
• Ability to work independently, manage shifting priorities, and partner effectively across teams
• Experience with SAP implementation and 3-way match exception handling
• Background in Concur and travel & expense auditing

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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