Job Description

Job Description

Job Description

We’re looking for a Real Estate Administrative Coordinator to join the #1 sales team in our office and one of Orange County’s top-reviewed real estate groups. This role is all about keeping our operations organized and running smoothly so our agents can focus on what they do best, serving clients.

You’ll handle the details that make a big difference: scheduling, transaction deadlines, CRM updates, client communication, and marketing support. You’ll also play a key role in keeping our systems sharp, helping build processes and automations that make our team more efficient and scalable.

If you’re detail-oriented, proactive, and excited to be part of a fun, high-performing team, this role offers the chance to grow your skills and career in real estate while working with a supportive, community-focused group.

This is a part-time position with approximately 25 hours per week.

$19 - $24 hourly

• Manage calendars, schedule appointments, and prepare essential real estate documents (listing agreements, offers, and showing packets).
• Maintain and update the CRM database with accurate client and lead information.
• Help support our Marketing Director with items such as newsletters, email campaigns, social content, and event logistics.
• Handle client communication, including follow-ups, onboarding, and milestone touches (gifts, thank-you notes, anniversaries).
• Assist with team organization: track tasks, prep meeting agendas, and document processes.
• Improve efficiency by creating playbooks and leveraging automations (CRM, Airtable, Zapier, etc.).

• Strong organizational and time-management skills; able to keep multiple projects and deadlines on track.
• Excellent written and verbal communication skills with a professional yet approachable tone.
• Tech-savvy and comfortable learning new systems (experience with CRMs, Google Workspace, Airtable, or Zapier is a plus).
• Detail-oriented with a proactive, problem-solving mindset.
• Team player who is adaptable, reliable, and eager to support where needed.
• Prior real estate, escrow, or transaction coordination experience is a plus but not required ... we’re willing to train the right person.
• Ability to work in-person in Huntington Beach most days, with occasional remote flexibility.

We are the #1 real estate team in overall sales within the Seven Gables Real Estate HB offices, helping over 1,800 families find or sell their homes since 1988. With award-winning marketing, top reviews, and a reputation for being deeply involved in the Orange County community, we’re not your typical real estate team. We’re professional, but we’re also fun, forward-thinking, and competitive.

Our mission is simple: deliver world-class service to clients while staying ahead of the curve in marketing, innovation, and client care.

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