Job Description

Personal/Executive Assistant to Real Estate Investor

A family office that invests in commercial real estate is looking for an Executive/Personal Assistant to the Managing Partner. The office is located on the Lower East Side. The role is hybrid?remote, with in?office duties as needed. The position is 75% personal and 25% business related.

Responsibilities

• Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
• Maintain the Managing Partners business and personal calendar
• Schedule internaland external meetings
• Coordinate complex travel arrangements, including flights, cars, hotels, and other reservations (business and personal)
• Vet and prioritize the Managing Partners emails
• Process expense reportsincluding tracking receipts, and reimbursements
• Manage any office repairs when needed
• Research, hire and supervise contractors and vendors for home or office repairs or renovations
• Track birthdays and anniversaries, purchasegifts
• Make dinner reservations and personal appointments
• Send giftsand flowers
• Occasional off hours

Qualifications

• Minimum of 5 years of experience in a related support position
• BA/BS from a collegeor university
• Excellent MicrosoftOffice skills (Word,Excel, PowerPoint and Outlook)
• Strong writingskills
• Dynamic and proactive comfortable in a fast?paced environment.
• Proactive go?getter; no task is too big or too small

Seniority Level

Associate

Employment Type

Part?time

Job Function

Administrative

Industry

Investment Management

Benefits

• Medical insurance
• Vision insurance

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