Job Description

Position Overview

We are seeking an experienced Office Administrator / Executive Assistant to manage daily operations and provide high-level administrative support. This role requires exceptional time management skills, strong organizational abilities, and proficiency in modern office technologies. The ideal candidate will thrive in a fast-paced environment, handle multiple priorities, and maintain professionalism.

Key Responsibilities

Calendar & Time Management:

• Manage executive schedules (including Katie’s calendar – President/Owner).
• Coordinate meetings via Outlook, Teams, and Zoom.
• Ensure timely updates and reminders for all appointments.

Administrative & Technical Support:

• Utilize Microsoft 365 tools for scheduling and documentation.
• Perform QuickBooks data entry for payroll (no payouts).
• Answer and manage phone calls professionally.
• Prepare presentations in PowerPoint and manage social media tasks.
• Program and set up mobile devices as needed.

Operational Duties:

• Pick up and deliver supplies using company vehicle.
• Read and interpret contracts accurately.
• Assist with project management tasks.
• Maintain confidentiality and professionalism at all times.

Requirements

• Proven expertise in time management and scheduling.
• Proficiency in Microsoft Outlook , Teams, Zoom, and M365 suite.
• Familiarity with QuickBooks (data entry for payroll).
• Valid driver’s license ; ability to travel
• Strong communication skills; comfortable answering phones.
• Technologically inclined with ability to learn new devices quickly.
• Ability to work independently and handle sensitive situations professionally.
• Ability to pass background check + drug screening

Preferred Qualifications

• Experience working with police departments or in construction environments.
• Background in project management and contract review.
• Social media management experience.

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