Job Description

Executive Assistant to Chief Executive Officer

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Executive Assistant to Chief Executive Officer

Join to apply for the Executive Assistant to Chief Executive Officer role at Bipartisan Policy Center

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Senior Manager, Recruitment and Student Programs | Recruitment, Talent Acquisition

Founded in 2007 by former Senate Majority Leaders Howard Baker, Tom Daschle, Bob Dole, and George Mitchell, the Bipartisan Policy Center (BPC) is a leading nonprofit organization that drives principled solutions through rigorous analysis, reasoned negotiation, and respectful dialogue. By bringing together Republicans and Democrats—and providing them with the space, policy insights, and evidence-based research needed to negotiate in good faith—BPC helps turn legislators’ best ideas into passable, durable laws. In the 17+ years since its founding, BPC has played an integral role in countless legislative accomplishments.

With projects in multiple issue areas including economic policy, energy, health, housing, human capital and democracy, BPC combines politically balanced policy making with strong, proactive advocacy and outreach. As the only Washington, D.C.-based organization that actively promotes bipartisanship, BPC works to address the key challenges facing the nation. Its policy solutions are the product of informed deliberations by former elected and appointed officials, business and labor leaders, and academics and advocates who represent both sides of the political spectrum.

BPC is committed to seeing its policy solutions enacted by lawmakers. Through BPC Action, its (c)(4) affiliate, BPC engages in advocacy and strategic outreach and education to bolster the legislative center and support efforts that bring Republicans and Democrats together on the difficult issues facing the country. While a healthy, civil debate among those with differing viewpoints is an essential component of our democracy, the current partisan tone in government is impeding progress. Through the Democracy Program and bridge-building events, political summits and timely policy discussions, BPC is fostering an ongoing conversation about how to overcome political divides and help make our government work better.

Mission:

The Executive Assistant to the President and CEO, Margaret Spellings, will provide high-level executive administrative support to the President and CEO and ensure the efficient and effective day-to-day operations of the Executive Office. The Special Assistant is responsible for ensuring the President and CEO is sufficiently prepared for all meetings, board interaction, appearances, and events.

Responsibilities include:

• Serve as the administrative liaison between the President and CEO and programmatic, functional, and operations teams, ensuring clear communication and effective collaboration; exercising judgement and discretion in managing inquiries and communications.
• Strategically plan and execute the President and CEO’s schedule; coordinate complex meetings; assess and prioritize inquiries and requests employing sound strategies.
• Manage all travel arrangements – locally, nationally, and internationally.
• Optimize the President and CEO’s time by anticipating needs and identifying critical, time-sensitive issues, coming prepared with solutions.
• Manage meeting logistics including drafting agendas, providing technical support, taking minutes, and tracking action items.
• Take lead in ensuring the coordination and preparation of meeting materials. Develop and refine meeting agendas and briefing materials; set deadlines for deliverables from executive leadership and internal programs.
• Draft and edit communications including speeches, memoranda, correspondence, policies, announcements, talking points, and other materials to ensure content is clear, compelling, and in alignment with BPC messaging.
• Coordinate with Director of Executive Communications to handle media requests and social media messaging.
• Coordinate with External Relations and Development teams to schedule donor meetings and external engagements.
• Streamline and optimize administrative processes to improve efficiency and effectiveness; develop and implement best practices for enhancing workflows and communication.
• Submit time sheets, reimbursements, and handle credit card reconciliation.
• Perform other duties as assigned.

Qualifications:

• Bachelor’s degree from an accredited institution
• Minimum of 8 years of executive assistance experience
• Advanced skills in Microsoft office suite and Apple/Mac
• Ability to effectively communicate with all levels of internal and external customers both written and verbally with a high degree of diplomacy
• Strong attention to detail. This role will review all documents for grammar, spelling, and formatting prior to it leaving the President & CEO’s office
• Ability to work on several projects simultaneously and meet project deadlines while adapting to immediate demands
• Ability to arrange complex and detailed travel plans and itineraries and compile documents for travel-related meetings
• Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities. Ability to anticipate needs
• Ability to research, organize, and synthesize information and materials from multiple sources
• Committed to excellence and performs duties at the highest level possible on a consistent basis
• Demonstrates ability and temperament to work with sensitive information with discretion

BPC offers a highly competitive salary and provides generous benefits. Individuals interested in this position should send a resume, cover letter, and writing sample in one document. Incomplete applications will not be considered. Candidates must be authorized to work in the United States. BPC does not sponsor employment visas.

BPC is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.

Work Schedule

The work/life balance of employees is a priority for the Bipartisan Policy Center. As a result, BPC is currently operating on a hybrid schedule. This position will be in office Tuesday-Thursday and other days as needed to support the President and CEO. This position requires the ability to respond outside of normal working hours and on the weekends as it relates to calendar control, and travel changes.

BPC offers comprehensive health insurance benefits with a choice of open access HMO, POS, or PPO plan. HMO and POS individual plans have a monthly premium cost share of 10%. Dependent and Family HMO and POS plans are offered with a monthly cost share equal to 20% of the difference between the plan premium and the individual HMO monthly premium. PPO plans are offered with a 20% premium cost-share for all plans.

Additional benefits include 403(b) matching contributions of up to 7% of salary in addition to a non-elective contribution of 2% of salary (both after 90 days of employment); 15 vacation days, 2 personal days, 15 sick days, and 12 holidays per year; education benefits up to $5,250 per year after one year of employment; $2,000 for professional development expenses after six months of employment; Metro benefits of up to $130 per month; Company provided life insurance; and dental and vision insurance coverage with a Flexible Spending Plan.

We reasonably believe that the base salary range for this position is $115,000-130,000. At BPC, a wide range of factors are considered when making compensation decisions including and not limited to skill set, experience, training, education, knowledge, and other business and organizational needs.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Think Tanks

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